Meeting Agenda:

1 To Receive Apologies for Absence

2 Declaration of Interests or Predetermination

The disclosure must include the nature of the interest. If an interest becomes apparent to a member during the course of a
meeting that has not been disclosed under this item, the member must immediately disclose it.

3 Public Questions and Statements

Members of the public, and members with prejudicial interests on items on the Agenda, may make representations, answer, ask questions and give evidence at this meeting in respect of items on the Agenda. (This is the only opportunity for members of the public to make a contribution during the meeting.)

Both public and members are limited to three minutes per person to speak and the total time designated for public questions shall not exceed fifteen minutes unless directed by the Chairman of the meeting.

4 To Receive, Adopt and Sign the Minutes of the Council Meeting held on 09 December 2019 (2299-9303)

5 To Receive County and District Councillor Reports

5.1 County Councillors

5.2 District Councillors

6 To Adopt the following Reports / Minutes of Meetings

6.1 Finance Committee - 16 December (9306-9310)

6.2 Planning and Transportation Committee – 16 December (9304-9305); 13 January (9311- 9313)

7 To Receive Reports and any Recommendations from Working Groups; Delegated Reports; Clerk's and Officers' Reports

7.1 Clerk’s Report

8 To approve the Draft Budget and Precept for 2020/21, as recommended by the Finance and Administration Committee (December 2019)

9 Matters arising from the Minutes for Report and Not Elsewhere on the Agenda

9.1 Draft Local Plan update

The Inspector has advised SDC to withdraw its Plan; she says that SDC has not adequately undertaken constructive engagement with neighbouring authorities to resolve the issue of unmet housing need in the District and has failed to plan strategically by not sufficiently examining how these needs could be accommodated. SDC has responded that SDC is not proposing to voluntarily withdraw the plan from examination and has requested the Inspector’s report as soon as possible, so that we can move forward.

Does Edenbridge Town Council want to consider a response to SDC or wait for the Inspector’s detailed report? Does the Town Council want to consider reconvening the Neighbourhood Plan Steering Group?

9.2 To adopt the updated Terms of Reference (reflecting the revised meeting and committee structure)

9.3 New Committees structure: To appoint Members to Committees where there are vacancies

9.4 Remembrance Sunday Service

To discuss the role of the Town Council with the future organisation, responsibility and to nominate representation for a meeting to be organised with the main organising parties

10 Health and Safety

To receive the annual inspection report

11 Other Business including items referred from Committees for decision

11.1 To receive a verbal report from the Chairman of the Emergency Planning Committee

Including an update following the floods on 20 December

11.2 To receive a verbal update on the land transfers at Stangrove Park from SDC to ETC

11.3 Storm Brendan

To ratify the expenditure for fencing repairs as a result of two fallen trees of up to £650. The clearance of two fallen trees at Stangrove Park have been completed by the groundstaff, and RWE who carried out work under budgeted works approved from the periodic tree survey report (Open Spaces Committee September 2019)

11.4 Market Yard car park/Churchyard boundary wall

11.5 Public Toilets

11.6 Outstanding insurance claim

11.7 Commemoration of VE day Friday 8 May 2020

To consider whether the Town Council should commemorate VE day Friday 8 May 2020, and if so how. 

11.8 Social Media Awareness and Conduct Training

To consider training for staff and councillors on Social Media Awareness and Conduct, and approve the expenditure of up to £950

11.9 SLCC Regional Conference

To approve the expenditure of £75 for the Town Clerk to attend the SLCC Regional Conference (24 June); Councillors may also book places (expenditure to be approved)

11.10 Electronic Visual Display facilities at meetings:

To consider if the Council would benefit from such a facility and consider a suitable expenditure budget

12 Annual Town Meeting

Monday 2 March: to agree the agenda and set a date to review the content

13 Consultations

13.1 KCC 5-year Plan – have your say – 6 January to 17 February 2020

13.2 SDC – Abandoned shopping trolley consultation – deadline 6 March

14 To Receive Reports from Councillors who have attended Meetings of Outside Bodies

15 To Consider Any Press Releases

16 Matters for Future Agendas

17 LEGAL MATTERS: update

18 To receive the results nominations for Civic Medallion

19 DATE OF NEXT MEETING

Monday 9 March