Meeting Minutes:
Emergency Planning
| Meeting Date: | Thursday 21 May 2026 |
|---|---|
| Time: | 14:00 |
| Councillors | Jon Aldridge Vice-Chairman, Angela Baker, Sarah Compton, Michael Gemmell Smith, Carey Jacques, Margot McArthur Chair, Stuart McGregor, Jeff Streets. |
| Committee: | Emergency Planning |
| Venue: | Rickards Hall. 72a High Street Edenbridge, TN8 5AR Kent |
| Notes: | |
| Summary: |
Agenda
Minutes
Apologies were received, noted and accepted from Cllr's Baker, Gemmell Smith and Compton.
Resolved: the minutes of the Emergency Planning Committee meeting held on 23 September 2024, be duly signed by the Chairman as a true and accurate record (064/1-2).
Co-option provides non-councillor committee members with the opportunity to speak at meetings (though not to vote on decisions). The current co-opted Members were Paul Byrne; John Martin; Robert McKillop, Robert Peters; Richard Rooth; and Colin Thurston. Members,
Resolved: to confirm the current co-opted Members and,
Resolved: to advertise for volunteers for the Emergency Planning Committee.
Members noted that the budget for 2026/27 was £546.90 to include licences, equipment and training. Total expenditure to date was £0.00.
The budget for 2025/26 was £445.00, with a total expenditure of £142.50.
Members had no questions.
Members were advised that the Council’s Emergency Plan had undergone a comprehensive review by Cllrs McArthur and Aldridge, the Open Spaces Officer, the Community Warden, and Robert McKillop.
As part of the review process, all sections of the document were checked to ensure the information remained accurate, relevant, and fit for purpose. Out-of-date information, including contact details and references, was updated where necessary, while obsolete or unnecessary content was removed in order to improve the clarity and usability of the document.
In addition, the Emergency Management Team Action Card and Telephone Tree appendices were removed from the plan as they were considered outdated and no longer operationally required in their current format.
The review helped ensure that the Emergency Plan remained concise, current, and more practical for use in the event of an emergency or incident response.
Cllr McArthur confirmed that she has been in contact with the Kent Resilience Forum in order to arrange a meeting to further review the emergency plan.
Members had no questions.
Members were informed that in reviewing the Edenbridge Emergency Plan, changes to the communications arrangements were considered.
As Silver Command at Sevenoaks District Council no longer had any amateur radio licensed operators, this method of communication with Sevenoaks was no longer considered necessary and could therefore be removed from the plan.
Current radio licence holders had been contacted regarding the expiry of the licences and the return of any associated radio equipment.
The Business Radio Licences were due for renewal on 30 November 2026 and would remain valid until that date. Members,
Resolved: to confirm to renew the business licenses but allow the amateur radio licenses to lapse.
Members noted that a resident of Church Street had been in contact regarding the increasing erosion of the northern bank of the River Eden behind their property. Within the Town Council’s Emergency Planning documents, the property was not identified as having riparian responsibilities, despite a number of neighbouring properties being listed as having such responsibilities. The matter had been raised with the Environment Agency, who would be looking into this further and an update would be provided at the next meeting.
The last Emergency Planning equipment check was carried out in September 2024 and was overdue. Members,
Resolved: that a communication be circulated to members of the committee and co-opted members seeking volunteers to assist with this work alongside the Community Warden, and to familiarise themselves with the equipment.
The Facilities Manager recently arranged for the Honda generator to undergo a routine service and inspection. During the service, it became apparent that the generator had developed a fault as a result of prolonged periods of inactivity and lack of regular operational use.
The servicing engineer advised that repairs were necessary to restore the generator to full working order and ensure it remains reliable for future operational and emergency requirements. The total cost of the required repairs amounted to £250. Members,
Resolved: to approve to proceed with the repairs to the Honda Generator and the expenditure of up to £250.
Members noted that the Town Council website included a dedicated Emergency Planning page, providing residents with information and guidance to help them prepare for and respond to emergencies. The page included advice on responding to different emergency situations, flood advice and information, useful emergency contact details, and practical guidance on how individuals and households could be better prepared for emergencies and unexpected events.
PC Maunsell confirmed that Kent Police had a response plan for all emergencies and would work together with the Edenbridge Emergency Planning Committee.
No representative present.
No representative present.
No representative present.
Cllr Aldridge commented that the north side of Town Field adjacent to the river (when viewed from the bridge towards Town Field) was becoming increasingly overgrown downstream, and that the trees required cutting back.