Meeting Agenda:

1 To Receive Apologies for Absence

2 Declaration of Interests or Predetermination

The disclosure must include the nature of the interest. If an interest becomes apparent to a member during the course of a meeting that has not been disclosed under this item, the member must immediately disclose it.

Dual hatted members of the District Council wish to state that although they would be considering planning applications at this meeting they would be reconsidering them at the district level, taking into account all relevant evidence and representations there.

3 Public Questions and Statements

Members of the public, and members with prejudicial interests on items on the Agenda, may make representations, answer, ask questions and give evidence at this meeting in respect of items on the Agenda. (This is the only opportunity for members of the public to make a contribution during the meeting.)

Both public and members are limited to three minutes per person to speak and the total time designated for public questions shall not exceed fifteen minutes unless directed by the Chairman of the meeting.

4 To Receive, Adopt and Sign N the Minutes of The Council Extraordinary Meeting Held on 26 July (9568-9570)

5 To Receive County and District Councillor Reports

5.1 County Councillors

5.2 District Councillors

6 To Adopt the Following Reports/minutes of Meetings

6.1 Planning and Transportation Committee

26 July (9571-9572); Planning Committee

16 August (9577-9582); Planning Committee and Transportation

6 September (9583- 9585)

6.2 Open Spaces Committee – 26 July (9573-9576)

6.3 Finance and Governance Committee – 26 July (9568-9570)

7 Covid-19 (coronavirus) Update

8 To Receive Reports and Any Recommendations from Working Groups; Delegated Reports; Clerk’s and Officers’ Reports

8.1 Clerk’s Report

8.1.1 To note: Ellis Whittam Health and Safety/Risk Assessment annual review visit

9 Matters Arising from The Minutes for Report and Not Elsewhere on The Agenda

9.1 To receive the recommendation from the Planning Committee (with delegated authority for August) for the nomination of a Civic Medallion; and to ratify the award to Cllr John Scholey which was unanimously voted

9.2 To receive an update on the Food Bank

9.2.1 To note: Planning Permission Granted for the Food Bank shed for non-perishable foods to be sited at the area rear of Doggetts Barn (21/01797/FUL)

9.3 To ratify the annual grants to

9.3.1 Eden Valley Museum £6,500

 (resolution July £6k, to ratify the further £500)

9.4 Edenbridge Community Christmas Association (ECCA)

9.4.1 To approve use of the Council’s TN8 events licence for the annual Christmas Lights event in the high street on Saturday 27 November

9.4.2 To consider a grant for the Edenbridge Community Christmas Association (ECCA) for its main event

9.4.3 To receive a request for providing storage for the ECCA equipment

9.5 To consider joining the Rural/Market Towns Group and the annual membership expenditure of £130

following a free trial which expires end of September

9.6 To receive an update on the Thursday Market

9.7 To note: The Children’s first market will take place on Saturday 18 September

10 Other Business Including Items Referred from Committees for Decision

10.1 Covid-19 compliance activities and awareness funding (via SDC)

To note a grant has been awarded of £4,328; and to ratify the expenditure of up to £4,328 on Covid-19 guidance measures, signage and communication measures to aid public awareness (as outlined in application for funding)

10.2 WI Hall Management Committee

10.2.1 To note: outstanding invoice MIS/7502020/21 for £982.46 + VAT

10.2.2 2 To receive correspondence from WI Hall Management Committee**

10.3 To consider the expenditure of up to £706.50 for an iPad for the Head Groundsman to digitalise the Risk Assessments and Health and Safety reporting and utilise the new portal

10.4 Rickards Hall – to consider the expenditure for replacement curtains

10.5 Rickards Hall - to review the cleaning arrangements and to consider reinstating some contract cleaning

10.6 Churchyard wall – to receive an update

10.7 SDC annual Liaison Meeting – Monday 12 October – to put forward any agenda items

10.8 Remembrance Sunday 14 November

10.9 Queens Platinum Jubilee (2 -5 June 2022)

 What might the Council like to do to acknowledge this event and celebrations

10.10 Chairman’s Reception

 To consider if to hold an event in December or summer 2022

10.11 To confirm the Council Office Christmas arrangements

11 Consultations

11.1 To note: Edenbridge Housing Needs Survey

Opens 6 September – closing date 29 September (survey by post all households)

11.2 KCC Booking to visit a Kent Household Waste Recycling Centre

Closing date 30 September

11.3 KCC Community Mental Health and Wellbeing Services

Closing date 3 October 2021

11.4 KCC Civil Society Strategy

Closing date 3 October 2021

11.5 KCC Budget Consultation 2022-23

Closing date 19 September 2021

12 To Receive Reports from Councillors Who Have Attended Meetings of Outside Bodies

13 To Consider Any Press Releases

14 Matters for Future Agendas

15 Church Cottage

16 Date of Next Meeting

 18 October 2021