Meeting Agenda:
Finance and Governance
| Meeting Date: | Monday 22 May 2023 |
|---|---|
| Time: | 19:30 |
| Councillors | Angela Baker, Sarah Compton, Michael Gemmell Smith, Alan Layland, Stuart McGregor, Stephen Sumner Vice-Chairman. |
| Committee: | Finance and Governance |
| Venue: | Rickards Hall. 72a High Street Edenbridge, TN8 5AR Kent |
| Notes: | The Meeting Agenda was created on a previous system. This is a copy. |
| Summary: |
Agenda
Minutes
The disclosure must include the nature of the interest. If an interest becomes apparent to a member during the course of a meeting that has not been disclosed under this item, the member must immediately disclose it.
Responsible Finance Officer’s Report to Committee
May 2023
Information
Alongside Year End and Audit, I have attended a 3 day first aid course, completed in April, attended Dementia Training, clearing the server files ready for the migration to Microsoft 365 and arranging the clear out of Rickards and the Office for the infestation treatments.
I have been completing the end of year and the Annual Governance and Accountability Return (AGAR), which has been successfully completed and signed by the Internal Auditor (IA) who has confirmed that the financial management and internal controls are in good order.
Bank accounts: The full Council (May meeting) has confirmed the signatories and changes will be made over the next month or so. I would also like to suggest that the Chairman or Vice chairman of finance is also a signatory; this would need full Council approval.
The Balance sheet was reviewed by the Internal Auditor for submission for the AGAR (Annual Governance & Accountability Return). The carried forward net asset cash balances £982,018
The end-of-year actuals can be seen with the Financial Income and Expenditure budget comparisons report - Below is a summary of the I & E budget result excluding the CIL
Summary of Budget Comparison 2022-23
| Budgeted | Actual year-end | |||
|---|---|---|---|---|
| Total Expenditure | £719,365.00 | £668,119.90 | ||
| Total Income | £729,582.00 | £758,797.52 | ||
| Surplus/Deficit | £10,217.00 | £90,677.62 | £68,435 | /Movement to Earmarked Reserves |
| Actual total movement | £22,242.62 | in to General Reserves |
Do Members confirm the end-of-year actuals?
Full end of year finances, including the consolidated balance sheet, cash book, and budget comparisons for year end 31 March 2023 were presented to full Council meeting 15 May.
(NB due to year end not all of the below have been transferred on to the Edge reporting system)
Do Members ratify the above report?
| Paid Expenditure Transactions |
Do Members approve the above payment?
| Expenditure Transactions Approval |
Do Members confirm and accept the above reports?
| Bank Reconciliation |
| Bank and Investment Accounts |
| Barclaycard Spend |
Do Members approve and accept the attached report?
| Bank Transfers |
Nothing over 3 months to report.
Approved Council (May Meeting)
Do Members ratify the NFU Mutual renewal and the expenditure of £2043.64, an increase of £118.59?
| Vehicle Insurance |
The renewal is due July 2023. Based on last year’s premium and adjustments for revaluations and additional assets, the premium has been estimated at £16,621.54 (confirmation will be received early July). Last year, the Council accepted a 3-year long term agreement. Council insurance details and levels are published on website.
| Council Insurance |
The Internal Auditor carried out a comprehensive review of the Council’s accounting records and end-of-year 31 March 2023. The Council management and internal controls where all found to be in good order. The full report can be found on the website here.
| Internal Audit Report |
Appointed at Council, appointees are:
- Michael Gemmell
- Smith Alan Layland
- Stephen Sumner
- Bob Todd
As this is a new Council and there is an upcoming meeting, the members were appointed by Council, the appointees are
- Angela Baker
- Michael Gemmell Smith
- Alan Layland
- Margot McArthur
- Stuart McGregor
- Bob Todd (Position held by the Chairman of the Councillor)
- Vacancy