Edenbridge Town Council

Meeting Minutes:

Finance and Governance

Meeting Date:	Monday 22 May 2023
Time:	19:30
Councillors	Angela Baker, Sarah Compton, Michael Gemmell Smith, Alan Layland, Stuart McGregor, Stephen Sumner Vice-Chairman.
Committee:	Finance and Governance
Venue:	Rickards Hall. 72a High Street Edenbridge, TN8 5AR Kent
Notes:	The Meeting Agenda was created on a previous system. This is a copy.
Summary:

Agenda

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Minutes

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1 Election

1.1 Election of Chairman of the Finance and Governance Committee for the ensuing year

1.2 Election of Vice Chairman of the Finance and Governance Committee

2 Apologies for Absence

3 Declaration of Interests or Predetermination

4 To Confirm the Minutes of The Finance Committee Held on 27 March 2023

5 Matters Arising from The Minutes for Report and Not Covered Elsewhere (for Information Only)

6 Actuals 2022/23 Year End

6.1 To receive the Consolidated Balance Sheet report and to note the end-year cash balances

6.2 To review the Financial Income and Expenditure (I&E) budget comparisons report

7 Annual Governance and Accountability Return (AGAR) 2022/23

7.1 To note: The AGAR for the financial year up to 31 March 2023 was completed, approved by full Council (15 May) to be submitted to the external audit

7.2 To note: The Notice of Public Rights and Publication of the unaudited Annual Return inspection period is 5 June to 16 July 2023 (this included the first 10 working days of July).

8 Financial Statement and Analysis of Receipts and Payments (financial Report Pack)

8.1 To ratify the expenditure up to 30 April 2023

8.2 To approve the list of expenditure for payment

8.3 To review Expenditure over £500 up to 30 April 2023

8.4 To receive the income up to 30 April 2023

8.5 To review the Financial I&E Budget Comparisons report up to the 30 April 2023

8.6 To Review the I&E Accounts up to the 30 April 2023

8.7 To receive and confirm the Consolidated Balance Sheet up to 30 April 2023

8.8 To receive the Financial Summary Cashbook to 30 June 2023

8.9 To confirm the Bank Reconciliation statements and Procurement Card for April, and May

8.10 To approve and accept the transfers into, out of and between bank accounts

8.11 To note and advise on invoices outstanding over 3 months

9 Other Finance Business

9.1 To ratify the renewal of the Vehicle insurance with NFU Mutual

9.2 To note: the Council’s Insurance policy renewal

10 Governance

10.1 To receive the Internal Auditors Report April 2023

10.2 To Note: Internal Audit Group – confirmed Council (May Meeting)

10.3 To Note: Personnel Committee membership – appointed at Council (May Meeting)

11 Finance Correspondence

12 Date of Next Meeting - 09 October 2023