Meeting Minutes:
Finance and Governance
| Meeting Date: | Monday 24 Jul 2023 |
|---|---|
| Time: | 19:40 |
| Councillors | Angela Baker, Sarah Compton, Andy Eyre, Michael Gemmell Smith, Alan Layland, Stuart McGregor, Angela Read, Stephen Sumner Vice-Chairman. |
| Committee: | Finance and Governance |
| Venue: | Rickards Hall. 72a High Street Edenbridge, TN8 5AR Kent |
| Notes: | |
| Summary: | Quarterly Year Review |
Agenda
Minutes
In the absence of the Cllr Sumner (Chairman), Cllr Compton as Vice-Chair, chaired the meeting.
Apologies for absence were received, noted and accepted from Cllr Sumner.
Resolved: that the minutes of the Finance and Governance Committee meeting held on 22 May 2023 be duly signed by the Chairman of the meeting as a true and accurate record of the meeting; pages 2023-003/03-03.
Members noted the recent activities of the Deputy Clerk/RFO as reported in the papers; this had included coordinating the office move and redecoration which included storage arrangements.
Members,
Ratified: the expenditure to the 30 June 2023
Members noted there was nothing to for approval as invoices would be prepared for the end of the month.
Members,
Ratified: the expenditure over £500 up to the 30 June 2023.
Members,
Ratified: the income to the 30 June 2023
Members received and reviewed the financial income and expenditure budget comparisons report and,
Resolved: the Income and Expenditure Budget Comparisons to 30 June 2023
Members viewed and,
Resolved: the Income and Expenditure Account to the 30 June 2023
Members noted the report and the additional information in the papers: at the end of the last financial year, £68,435 was transferred into the reserves for expenditure yet to occur/projects to complete. Included in the I&E budget comparisons report was £7,900 of expenditure (see below) plus £100k from allocated CIL funds which will be released back in to the General Reserves. These will be reflected in future reports.
Projects: Logo £650; Treatment works £4,250; Buildings 10/30 year: £3,000 (funds moved (2021/22) Allocated CIL: £100,000 to Medical Centre IT Sharepoint/InTune - invoice yet to receive but had £7k allocated in project reserves.,
Resolved: the Consolidated Balance sheet to the 30 June 2023.
Members received and confirmed,
Resolved: the Cashbook Summery to 30 June 2023.
Members,
Ratified: the Bank Reconciliation statements and Procurement Card statements for reports to 30 June 2023.
Members noted the transfers as reported in the meeting papers, and,
Ratified: the transfers into, out of and between bank accounts to 30 June 2023.
The Chairman and Vice Chair would review the Council's Financial and Governance Risks, with the Town Clerk and RFO. Date to be confirmed.
Members, noted the Lloyds Bank Account was still not closed, this was issues with Lloyds Bank. The RFO would continue to follow-up. As soon as the account could be closed the funds would be transferred in to the Barclays account.