CouncilPapers.

Why you cannot edit directly

Once an agenda has been committed it is locked. This is intentional — a committed agenda has been published to councillors and the public, and the PDF papers have been generated from it. Direct editing would create inconsistencies between the published papers and the agenda.

What to do instead

Create a new version of the agenda by cloning the committed one. The type of version you create depends on what needs to change:

Use a Minor Version if you only need to change body text — for example, adding a late report or correcting a description. Item titles remain unchanged, which maintains compliance with the original statutory publication.

Use a Major Version if item titles must change — for example, to remove a confidential or legally sensitive title, or to add a late item. Be aware that a major version after the publication deadline may not satisfy the statutory notice requirement.

See Creating a new version of an agenda for the full procedure.

After committing the new version

Remember that committing the new version does not make it live automatically. You must use Change Active Agenda on the View Meeting page to switch to the new version.

See Publishing and switching versions.