Agenda Creation
Produce professional agendas in minutes, not hours.
Building an agenda no longer means wrestling with Word templates or manually numbering items. CouncilPapers guides you through the process step by step, pulling in your council's standing items, committee structure, and meeting schedule automatically. Generate separate Public and Confidential versions from the same agenda, and produce a short version — without annexes — for wider distribution.
Confidential Items and Exempt Business
Handle sensitive business properly — without producing two separate documents from scratch.
CouncilPapers handles confidential and exempt business as a first-class part of the agenda workflow, not an afterthought. Any agenda item can be marked confidential at the point of creation. From that single source of truth, CouncilPapers automatically produces separate Public and Confidential versions of your agenda as distinct PDF documents.
Publishing
Meet your transparency obligations without the technical headaches.
CouncilPapers publishes your documents automatically — either via a dedicated section on the CouncilPapers website or directly into your existing WordPress site using our plugin. Published documents are immediately available, consistently formatted, and ready for public inspection the moment you hit publish. No FTP. No manual uploads. No broken links.
Councillor App
Keep your councillors informed, securely.
The CouncilPapers Councillor App gives elected members secure access to agendas, minutes, and council information on their phone or tablet — without documents being sent over email or shared in unsecured group chats. Access is controlled by the clerk, so you decide exactly what each councillor can see.
Minutes and Approval Workflow
A clear, auditable record from resolution to approval.
Draft minutes directly from your agenda, keeping items in order and ensuring nothing is missed. The built-in approval workflow records when previous minutes have been reviewed and formally adopted — creating a clear audit trail that satisfies your transparency obligations without any extra paperwork.
Accessibility, built for WCAG 2.2 AA
Accessibility built in, not bolted on.
Under the Public Sector Bodies Accessibility Regulations 2018, councils must ensure their published online content meets WCAG 2.2 AA. CouncilPapers is built to help you meet that standard — publishing your agendas and minutes as accessible HTML, so you don't need specialist knowledge just to get them online. See our accessibility statement for current conformance and any known issues.
Planning Application Import
Stop copying and pasting. Pull planning applications straight into your agenda.
Planning is on the agenda of almost every parish and town council, every single month. CouncilPapers simplifies the process - using our simple browser bookmarklet, you can capture planning application data directly from your district council's planning portal at the click of a button — with no manual copying, no risk of transcription errors, and no time wasted switching between windows.
Search Across Historical Records
Find any agenda, minute, or resolution in seconds.
CouncilPapers indexes everything you publish, making your full history searchable — for your staff and councillors. Whether someone needs last year's precept resolution or a planning decision from three years ago, the answer is a search away. No more trawling through folders of PDFs.
Ready to see CouncilPapers in action?
No commitment, no technical setup required. Start simplifying your council's meeting administration today.
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Built by a councillor, for council clerks
Save hours of paperwork per meeting
Write agendas and minutes once and publish them straight to your council's website. Councillors get them in the Councillor App. No re-typing, no uploading files one by one. See the features
Records you can stand behind
Agendas and minutes are version-tracked and searchable, with public and confidential versions kept apart. That helps you stay audit-ready, though the council remains responsible for its own compliance. Overview for clerks
Open, accessible council papers
Published papers are designed to meet WCAG 2.2 AA, the standard the Public Sector Bodies Accessibility Regulations 2018 require. Your council's data is stored in the UK (AWS London). Accessibility statement
Councillors get agendas, papers and past minutes in one secure app, not a pile of email attachments. Overview for councillors
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