Pricing

Transparent pricing for English councils

All Plans Include All Features

CouncilPapers is the same product for all councils. Your Council's price is calculated from its annual precept, reflecting the different needs of smaller and larger Councils.

What would CouncilPapers cost your council?

Get an instant estimate two ways — drag to your precept, or find your council below.

£

This is an estimate based on publicly available precept figures and may differ from your actual invoice, particularly if your precept has changed recently or an agreed rate is in place.


Optional Add-ons

Optional extras to extend CouncilPapers. Prices exclude VAT. Each is marked as one-time, hourly or quoted.

Historical Agenda and Minute uploads

We index and set up your legacy agendas and minutes so your archive is searchable alongside new papers. Price depends on what's involved: the volume, whether documents are scanned or typed, and how consistently they're numbered. Send us a sample and we'll give you a free estimate before any work starts.

 Quoted individually

Logo preparation

Have a small or low-resolution logo? We'll convert it to a print-ready version suitable for your papers. Logo design from scratch is not included.

 £150

WordPress plugin support

Help with any issue with the plugin itself is included with your plan. Support for anything beyond that, such as your WordPress hosting, theme or other plugins, is charged hourly, and we'll agree the scope with you first.

 £115/hr

Dedicated training session

60-minute bespoke team training, online

 £175

Frequently Asked Questions

Yes. CouncilPapers is one product with one feature set. Your price is determined solely by your precept (annual budget). All councils get the same software, the same document management features, the same PDF generation, and the same WordPress plugin. Add-ons are available on every tier. There are no per-user fees, or additional module costs.

We price based on your annual precept (the amount your council raises through council tax) because it's fair, transparent, and reflects your council's size and resources. CouncilPapers fees are charged as a percentage of the Council's two most recent published precepts, with a minimum annual fee of £500.

Yes. English parish and town councils qualify for VAT exemption under Section 33 of the VAT Act 1994 and can reclaim VAT on services. All prices shown exclude VAT — your invoice will include VAT, which you can reclaim in full.

Your pricing tier is fixed at contract commencement and remains stable throughout your annual subscription. When you renew, we'll recalculate your tier based on the most recently published precept.

The 45-day trial gives your council full platform access with all features. Access expires after 45 days. No commitment required. This gives your clerk time to test everything and prepare a business case for full council approval.

Yes. Councils usually need full council approval before buying, so the 45-day trial gives your clerk time to test the full product and put a proposal to councillors. The fee calculator on this page gives you the cost immediately, and once you have started a trial, you can review the full Data Processing Agreement and subscription agreement, along with security information and terms of use online. Once you are ready to convert to a subscription, you sign up electronically, and we issue an invoice addressed to the council. If your meeting calendar means approval may take longer than 45 days, or you need anything else for your approval process, contact us.

We'll send reminder emails as the expiry date approaches. If the 45 days pass without a signed agreement, editing and creating new documents becomes limited until you sign — but your published pages stay live throughout. Once your council approves the budget, upgrading is instant — no data loss.

Ready to improve your council administration?

Start your free 45-day trial today. Nothing to pay in advance, no commitment — an invoice is only raised once your council decides to subscribe.

Start your free trial

Need more help? Contact us

Built by a councillor, for council clerks

Save hours of paperwork per meeting

Write agendas and minutes once and publish them straight to your council's website. Councillors get them in the Councillor App. No re-typing, no uploading files one by one. See the features

Records you can stand behind

Agendas and minutes are version-tracked and searchable, with public and confidential versions kept apart. That helps you stay audit-ready, though the council remains responsible for its own compliance. Overview for clerks

Open, accessible council papers

Published papers are designed to meet WCAG 2.2 AA, the standard the Public Sector Bodies Accessibility Regulations 2018 require. Your council's data is stored in the UK (AWS London). Accessibility statement

Councillors get agendas, papers and past minutes in one secure app, not a pile of email attachments. Overview for councillors

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