CouncilPapers.

Steps

1. Go to Committees in the left-hand menu and open the relevant committee.

2. Click Edit Committee Members.

3. The page shows all current councillors with three columns:

   Column	What it does
   Is on committee?	Tick to add the councillor to this committee; untick to remove them
   Chair	Select the councillor who holds the Chair role for this committee
   Vice-Chair	Select the councillor who holds the Vice-Chair role — optional

4. Tick or untick councillors as needed. Select the Chair and Vice-Chair using the radio buttons. If the committee has no Vice-Chair, leave that column unselected.

5. Click Submit. Changes take effect immediately.

A few things to note

A councillor can be a member of more than one committee. Membership is set independently for each committee — adding a councillor to one committee does not affect their membership of others.

Chair and Vice-Chair are not mandatory. Some committees operate without a designated Vice-Chair. Leave the Vice-Chair column unselected if this applies.

The Chair and Vice-Chair appear on the agenda cover page and in the councillor header of each agenda. Make sure these are kept up to date, particularly after elections or changes in office holders.

When a councillor is retired, their committee memberships end automatically. You do not need to remove them from committees manually before retiring them.

Keeping membership up to date

CouncilPapers uses the committee membership list to run preflight checks when an agenda is committed — specifically, it checks that all current committee members are addressed in the agenda header and that no non-members are included.

If you change committee membership after an agenda has already been created for an upcoming meeting, the open agenda is not updated automatically. However, when you come to commit that agenda, the preflight checks will warn you that a councillor should be added or removed from the agenda header. You can act on the warning or proceed without making changes — the choice is yours.