Procedure Clerk ★ Priority
Where these settings live
Publication settings are managed from the Council Info page. Go to Council > Council Info in the left-hand menu, then look for the Publication Options section on the right-hand side of the page.
Two buttons are available:
- Edit Publication Preferences — turn individual publication options on or off for your council
- Review Published Information — see exactly what is currently published for all councillors
What you can control
The following options can be turned on or off for your council as a whole:
| Setting | What it controls |
|---|---|
| Publish Information Online | Whether your council's public portal is visible at all |
| Publish Council Address | Whether the council's address appears on the public portal |
| Publish Councillor Descriptions | Whether councillors' public descriptions are shown |
| Publish Councillor Declarations | Whether declarations of interest are shown |
| Publish Email Addresses | Whether councillors' public email addresses are shown |
| Publish Councillors Phone Numbers | Whether councillors' public phone numbers are shown |
| Publish Councillor Photos | Whether councillors' photos are shown |
| Publish Councillors' Party Representations | Whether party affiliations are shown |
| Publish Councillors' Ward Details | Whether ward assignments are shown |
Note that Councillors have two email addresse fields in CouncilPapers. One is required, kept private, and used for log-on and communications by CouncilPapers. The other is optional and displayed to the Public. The same email address can be used for both.
These are council-wide settings. Turning off a setting means that information is hidden for all councillors, regardless of whether it has been entered against individual councillor records.
How individual councillor data interacts with these settings
Publication settings act as a gate. If a setting is turned off, the relevant information is never shown publicly — even if it has been entered for a councillor.
If a setting is turned on, the information is shown only if it has actually been entered for that councillor. A councillor with no photo uploaded will simply show no photo, even if Publish Councillor Photos is on.
One piece of information is always published regardless of settings: the councillor's name. This cannot be hidden.
If a specific councillor does not want certain information published — for example, they do not wish their photo to appear — the information should simply not be uploaded to their profile rather than turning off the council-wide setting.
Reviewing what is currently published
Use the Review Published Information button to see a full table of all councillors and the information currently associated with each one.
Columns with a grey background indicate settings that are currently turned off and therefore not published. This gives you a clear view of exactly what the public can see before making any changes.
Making changes
- Go to Council > Council Info in the left-hand menu.
- Find the Publication Options section on the right-hand side.
- Click Edit Publication Preferences.
- Toggle the relevant settings on or off.
- Save your changes.
Changes take effect immediately on the public portal.
Last updated: 17 June 2026
See also
- Adding a councillor Procedure
- Editing councillor details Procedure
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