Retiring a councillor

When to use this

Remove a councillor from the council when they leave - whether through election defeat, resignation, disqualification, or end of term. This should be done promptly to keep your council's public portal and committee membership lists accurate.

Steps

1. Go to People in the left-hand menu and open the councillor's profile page.

2. Click Remove Councillor.

3. The Retire User page opens, showing the councillor's name and photo. Enter the Date leaving Council - this defaults to today.

4. Click Submit. The councillor is removed immediately.

What happens when a councillor is removed

The following happen immediately on submission:

• The councillor is removed from the public portal - they no longer appear in the councillors list
• Their photo is removed
• Their committee memberships are ended automatically - you do not need to remove them from committees manually
• Their login is deactivated - they can no longer access the Councillor App

Their name remains visible on all historical papers - agendas, minutes, and attendance records - where they appeared while serving. This is correct and expected: the historical record must not be altered.

Reinstating a councillor

If a councillor returns to the council - for example following a by-election or co-option - they can be reinstated.

Go to their profile page and click Restore Councillor. This reactivates their account and login.

After reinstating, the following will need to be completed manually:

• Committee memberships - add them to the relevant committees following the council's decisions
• Photo - re-upload their photo if required
• Declaration of Interests - re-upload their signed declaration

Their historical record from their previous term remains intact.