The statutory requirement

By law, a council must publish its agenda at least three clear working days before a meeting. This is a minimum — your council can choose to work to a longer notice period if preferred (and set it in your Publication Settings).

Clear days means the day of publication and the day of the meeting are both excluded from the count. Only the days in between are counted.

Working days in CouncilPapers are Monday to Saturday inclusive. Sundays are never counted. Bank holidays are also excluded from the count automatically.

An example

A Full Council meeting is scheduled for Monday 22 June. Working backwards:

The agenda must therefore be published by the end of Wednesday 17 June — the last day before the three clear working days begin.

If a bank holiday fell on Friday 19 June, that day would not count as a working day, and the deadline would move back one further day to Tuesday 17 June.

CouncilPapers performs this calculation automatically for every meeting, and it even accounts for your council's bank holiday region (England & Wales, Scotland or Northern Ireland).

Where the deadline is shown

CouncilPapers displays the publication deadline in two places:

The Meetings list — each forthcoming meeting shows a status indicator in the Status column. As the deadline approaches an indicator is shown alongside the meeting.

The Meeting page — when you open a specific meeting, a banner at the top of the page shows the exact deadline date: Agenda must be published by the end of [date].

The status indicators

CouncilPapers uses three colour-coded statuses for forthcoming meetings that do not yet have a published agenda. These are calculated based on the number of normal working days (ie week-days Monday to Friday, excluding bank holidays) to the 3 day Publication Deadline.

The indicators only appear for upcoming meetings without a published active agenda. Once an agenda has been published, the indicator is removed automatically. Past meetings are not shown.

What to do when you see Amber or Red

Amber means your publication deadline is within the next two days. You should ensure your agenda is ready to commit and publish before the deadline shown on the Meeting page.

Red means the statutory deadline has passed. If the Agenda was not published before the deadline you will need to cancel and reschedule the meeting.

If the Agenda was correctly published before the deadline, CouncilPapers will still allow you to commit and publish the meeting after the deadline, but the date of committing is recorded and available for review.

Adjusting your council's notice period

The default minimum is three clear working days, matching the statutory requirement. If your council's standing orders require a longer notice period, you can increase this under Council in the left-hand menu.

Increasing the setting means CouncilPapers will calculate deadlines and show status indicators based on your longer notice period rather than the statutory minimum.

See Publication deadline settings.