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Running Meetings
How to upload supporting papers and annexes to agenda items.
How to import planning applications from your planning authority's website, set their purpose, and add them to an agenda as child items.
How to create, populate and prepare an agenda for committing, including adding items, sub-items, papers and special content.
How to use the calendar view, generate the meeting year planner PDF, and subscribe to the iCal feed.
How to cancel a meeting whose agenda has already been published - record attendance, then follow the cancellation routine so the minute and the records are correct.
The three ways to deal with a meeting that is no longer going ahead - delete it, move its date, or cancel it - and when to use each.
How to commit an agenda, what preflight checks are run, what happens when you do, and what to check beforehand.
How to clone a committed agenda to create a minor or major version, and when to choose each.
How to create a new meeting, set the date, time and venue, and assign it to a committee.
The statutory three clear working days rule, how CouncilPapers calculates your deadline, and what the status indicators mean.
How to make a committed agenda version live using the Change Active Agenda button, and how to switch between versions.
Use the Meeting Scheduler to lay out a whole year of meetings at once - set a day and time, drop meetings onto weeks, repeat a series, then commit them all together.
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Save hours of paperwork per meeting
Write agendas and minutes once and publish them straight to your council's website. Councillors get them in the Councillor App. No re-typing, no uploading files one by one. See the features
Records you can stand behind
Agendas and minutes are version-tracked and searchable, with public and confidential versions kept apart. That helps you stay audit-ready, though the council remains responsible for its own compliance. Overview for clerks
Open, accessible council papers
Every agenda and set of minutes has an on-screen version designed to meet WCAG 2.2 AA — the standard the Public Sector Bodies Accessibility Regulations 2018 require. Your council's data is stored in the UK. Accessibility statement
Councillors get agendas, papers and past minutes in one secure app, not a pile of email attachments. Overview for councillors
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