Setting the adopting committee

How to view and change the committee designated as responsible for adopting minutes on behalf of the full council.

Procedure Clerk

What the adopting committee is

The adopting committee is the committee responsible for formally adopting the minutes of all other committees into the council's official record. In almost all cases this is the Full Council.

For a full explanation of what adoption means and why it is required, see Committees and the adopting committee.

Viewing the current setting

Go to Council in the left-hand menu, then click Council Info. The Minute-Adopting Committee field in the council details table shows the currently designated adopting committee.

Changing the adopting committee

  1. Go to Council in the left-hand menu, then click Council Info.
  2. Click Edit Council.
  3. Find the Minute-Adopting Committee field and select the new committee from the dropdown.
  4. Click Save.

The change takes effect immediately. From this point, the newly designated committee will be the one asked to adopt minutes of other committees.

When to change this

In normal operation the adopting committee should never need to change

  • it is set during your council's initial setup and reflects your council's constitutional structure.

If your council restructures and a different committee takes on the role of the sovereign body, update this setting at the same time.

Last updated: 17 June 2026

See also

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