CouncilPapers.

When to commit

Commit the minutes when you are satisfied they are a complete and accurate record of the meeting. Once committed, the minutes are published as a draft — visible to councillors and the public with a watermark identifying them as draft.

If you need to make corrections after committing, you can uncommit the minutes. See below.

Steps

1. From the minutes page, click Commit Minutes in the toolbar.

2. The Commit Minutes page opens. Complete the following:

   Starting Page Number — enter the page number for the first page of these minutes. This feeds into your council's minute numbering system. For most meetings this will be 1, producing references such as 23-27/1 through to the final page number. Check your council's minute numbering convention if unsure.

   User Notes — an optional internal note about this version of the minutes, visible to staff only.

3. Click Commit and Pre-publish.

4. You are returned to the View Meeting page. A banner confirms: "Minutes commit has been queued and will be processed shortly."

What happens when you commit

• The minutes are locked — they cannot be edited directly
• The draft minutes are published to the public portal and the Councillor App immediately
• Watermarked PDFs are generated asynchronously — they will be available shortly after committing
• A record of the commit is added to the minutes progress trail

The draft watermark remains on the minutes until both Approval and Adoption are complete. See The approval and adoption workflow.

If you need to make corrections

Minutes can be uncommitted if corrections are needed. Click Uncommit Minutes on the minutes page. This returns the minutes to an editable state and removes them from the public portal and Councillor App.

A record of the uncommit is left in the progress trail, maintaining a complete audit history.

Once corrections are made, commit again following the steps above.