Reference Clerk
What this is for
The Review Attendance Data screen answers questions about the council as a whole over a period - for example, "over the past year we held 48 meetings and recorded 412 councillor attendances". It breaks the figures down by committee and gives a council-wide total, which is useful for an annual report or a chair's summary.
It is a statistical overview. For one councillor's record use the Attendance summary on their profile; to monitor the six-month rule use Recent attendance.
Where to find it
Go to Council → Review Attendance Data in the left-hand menu.
Choosing the period
The screen opens on a date range. It defaults to the April–March council year ending on 31 March of the current year, which suits most annual reporting. (Between January and March that council year is still in progress, so the default end date is in the future and the warning below appears.) Change the start and end dates and click the button to report on any period you like.
If you choose an end date in the future, the screen warns you: meetings that are scheduled but have not yet happened will be included, and their councillors counted under "Other" because no attendance has been recorded for them yet.
Reading the table
There is one row per committee, plus a Totals row for the whole council. The columns are:
| Column | Meaning |
|---|---|
| Meetings Scheduled in Period | How many of that committee's meetings fall in the period. |
| Expected Number of Councillor-Attendances | The total number of councillors listed across those meetings - the figure the present/excused/absent counts are measured against. |
| Councillors Present | Marked present, with the percentage of expected attendances. |
| Councillors Excused | Sent apologies. |
| Councillors Absent | Did not attend and did not send apologies. |
| Other | Presence or absence not yet entered. |
"Other" is the same idea as "Not recorded" on the other attendance pages: a councillor was listed on a meeting but no status was entered for them. A high "Other" count usually means attendance was never completed when those minutes were written - see Recording attendance.
What is counted
- All committee types are included - full council, committees, working groups and so on. This is deliberately broader than the Recent attendance report, which counts only Full Council and committee meetings for the six-month rule, so the totals on the two screens are not meant to match.
- The meetings count includes every meeting scheduled in the period. The attendance figures come from meetings that have an agenda - so a meeting with no agenda yet adds to the meeting count but contributes no attendances. The "expected attendances" column, not the meetings column, is the basis for the percentages.
Last updated: 6 October 2026
See also
- Attendance summary Reference
- Recent attendance and the six-month rule Reference
- Recording attendance Procedure
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