Procedure Clerk
Where attendance is recorded
Attendance is recorded as part of the minutes writing process, on the Edit Minutes Settings form. Each councillor addressed in the agenda has a dropdown with the statuses Present, Excused (sent apologies) and Absent.
The dropdowns are standard form fields, so you can move through them quickly with Tab and type the first letter of the status (P, E or A) to select it.
See Writing minutes for full details.
Why it is important to complete Councillor attendance records
Any meeting a councillor is listed on but where no status is entered shows up as Not recorded in the attendance reports - the Attendance summary on each councillor's profile, and the council-wide Recent attendance report used to monitor the six-month rule. Recording a status for every councillor at each meeting keeps those reports accurate.
Last updated: 6 October 2026
See also
- Writing minutes Procedure
- Attendance summary Reference
- Recent attendance and the six-month rule Reference
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